Send & View Email List Messages

This article will teach you how to send a message to a Calendar's email list and how to view the messages that have been sent to the email list.

Send a Message to a Calendar's Email List

1. Sign in to your website solution

2. Navigate to the Modules menu and on the Content tab, select Calendar:

3. Click the Go to Email Lists button:

4. Select the Calendar List you want to message:

5. Click the Add Item button:

6. Fill in the message's information fields:

   • Date to Send: Sets the message to send on a specified date. Enter the date in an mm/dd/yyyy format, such as 10/31/2024

     Note:

     The message is sent immediately if the Date to Send field is left blank.

   • Time to Send: Sets the message to send at a specified time. Enter the time in a hh:mm format, such as 02:05

     • Select AM or PM from the dropdown menu

   • Sender Name (Required): The name of the calendar (or person) that is sending the message

     Note:

     It's recommended to leave this as the email list's name.

   • Reply Address: The email address where the message's recipients can send replies

   • Email Subject (Required): The email's title

   • Show Archives: Sets whether or not the message's recipients can see previous bid postings for the email list

   • HTML Message (Required): Use the text editor to create and format the message's main content/body

     Note:

     Add your content over the text.

   • Copy HTML to Text: A button that converts the message's HTML formatting into Plain Text

   • Plain Text (Required): The message without any formatting

     Note:

     Add your content over the type your message here text.

   • Mobile Text/Push Message (Required): A version of the message sent to mobile devices. There is a 150-character limit

7. Click a save option:

   • Save: Saves any changes to the message without sending it to the email list

   • Save and Send: Saves any changes to the message, publishes the message, and sends it to the email list

     Note:

     If a specified Date to Send was added to the message, the Save and Send option saves any changes to the message and publishes it so that the system can automatically send the message on the chosen date.

View a Calendar List's Messages

1. Sign in to your website solution

2. Navigate to the Modules menu and on the Content tab, select Calendar:

3. Click the Go to Email Lists button:

4. Select the Calendar List for the email list you want to view:

5. View a list of the email list's messages:

6. Locate the message you want to view:

7. Next to the message, click the Choose an Action menu and select the View option:

8. Review the message: