This article will show you how to publish Agenda Files to the Agenda and Meeting Management Select Public Portal. It also provides information on how to enhance Public Portal email notifications using the Notifications Admin system.
Publish Files to the Public Portal
Sign in to the system if you have not already
Navigate to the Meetings module:
Select the agenda containing the files you wish to publish:
Click the View menu and select Agenda Files from the drop-down list:
Click the Publish button to publish agenda files (including Agendas, Packets, and Minutes):
Fill in the Publish fields:
Publish to:
Public Portal: Ensure this option is selected to publish files to the public portal
Board Portal: Select this option to publish files to the board portal instead of the public portal
Agenda to Publish: Select an agenda to publish if needed
Not Published: Will not publish
Published: Will publish after you select Publish
Publish on Date: Will publish on a specified future date
Send Email Notifications: Select to send email notifications to users
Packet to Publish: Select a packet to publish if needed
Minutes to Publish: Select minutes to publish, if needed
Notice to Publish: Select a notice to publish, if needed
Other to Publish: Select other files to publish, if needed
Click the Publish button to publish the selected files:
Your published files will now appear in the Published list:
Public Portal Notification Templates
The templates used for Public Portal notifications (labeled as Citizen Notifications) are integrated with the CivicPlus Notifications system and have additional settings that can enhance the notification experience for those users. Please see the Manage Meeting Type Subscription Lists article for more information on available options.
Notifications Admin allows administrators to View Sent Messages and Analytics for any of the messages triggered when publishing content to the Public Portal.