Agenda and Meeting Management Select has a dedicated Public Portal that gives members of the public access to meeting content. This article will give a quick overview of the Public Portal's user-friendly features.
Important Note
The images and features highlighted in this article depict a standard Public Portal with few modifications. The layout and appearance of your Public Portal may differ depending on your municipality or organization's customizations.
Find Events
The Public Portal includes built-in navigation that allows users to quickly jump to past, current, and upcoming events with continuous scrolls, an embedded calendar, and full-text searching and filtering options.
Learn how to find events in the Public Portal:
View Motions and Votes
The Public Portal's ‘Voting History’ feature allows users to navigate to a meeting's Meeting Overview tab and view votes cast by board, commission, and committee members.
Learn how to view motions and votes in the Public Portal: View Motions and Votes on the Public Portal
View Meeting Media
If a municipality or organization has opted in to sharing meeting media, users can access, view, or download that media in the Public Portal.
Embedded media can be accessed directly in the Public Portal.
Linked media can be accessed by clicking a link within the Public Portal.
Learn how to view meeting media in the Public Portal:
View Meeting Files
Users can view and download meeting documentation that has been published to the Public Portal.
If your municipality or organization has Agenda Accessibility and Translation Powered by DocAccess enabled, the DocAccess Viewer will be visible instead of the standard PDF Viewer.
Learn how to view and download meeting files in the Public Portal:
Share a Meeting
Users can use the 'Share Meeting' function to email a link to the Meeting Overview page for a meeting. Email recipients can use the link to access the meeting's overview, media, and files as applicable.
Learn how to share a link to the Meeting Overview page for a meeting: Share a Meeting from the Public Portal
Submit Public Portal Comments
If your municipality or organization has opted in to allowing public comments, users can submit comments in one of two ways: Meeting-based comments and Item Written Comments.
Meeting-Based Comments
If your organization or municipality has enabled meeting-based commenting, you can submit comments on a meeting through a simple form. When a meeting comment is submitted, it is sent to an email address designated by the site administrator and includes a link to the referenced meeting.
Learn how to submit meeting-based comments in the Public Portal: Submit a Meeting Comment
Item Written Comments
If your organization or municipality has the Public Engagement Suite enabled, you can submit item-based comments in the Public Portal. When a comment is submitted, it is visible to administrators of your organization or municipality within Agenda and Meeting Management Select.
Learn how to submit item-based comments in the Public Portal: Submit a Written Comment
Subscribe to Public Portal Notifications
Users can subscribe to Public Portal notifications to receive email alerts anytime documentation is published for the meeting types of their choice.
Learn how to subscribe and unsubscribe from Public Portal notifications:
Translate the Public Portal
If your municipality or organization has Agenda Accessibility and Translation Powered by DocAccess enabled, you may be able to translate the Public Portal’s user interface into your preferred language.
Learn how to translate the Public Portal: Translate the Public Portal Interface